![]() Include a consent form to allow your company to monitor and gain access to computer files, internet devices, and phone conversations on equipment owned by your business. Be sure to require employees to read and sign your computer use policy at time of hire or orientation.See this list of possible violations from the University of California, Berkeley. Other common uses included spreadsheets or databases and calendar or scheduling. About two-thirds reported they used a computer for word processing or desktop publishing. Many Americans rely on their computer skills. Include penalties for violations of your company’s policies and the types of misuse that can be prosecuted under your internal policies, as well as federal or state regulations. Chart dataTXT Three-quarters of workers who used a computer on the job said they used a computer to connect to the Internet or use e-mail. With this much workplace use and demand, it is important to understand the way a computer can affect your job.These rules, in turn, might prevent harassment, distribution of pornography, intimidation, and masking (misidentifying email sender). You may want to establish specific rules for email use, including limiting or prohibiting personal emails on your company’s computers.This policy statement is also a good place to discuss passwords, both company-provided and personal, and restrictions on sharing or changing them.Then, state that your company reserves the right to monitor, register, or regulate email and other electronic communications on the company’s computers and networks. Explain to employees that there is no right to privacy in regards to any information or files stored on your company’s computer systems, voicemail, email, or other technical resources.You might also want to give them a summary of what constitutes fair use of copyrighted works. Include a copyright statement, explaining that anything employees copy from the internet for work purposes-such as images, text, and graphics-may be subject to copyright law restrictions against use.These regulations were introduced to cover all people who work using a visual display unit (VDU), which encompasses each new digital development to ensure that it covers all forms of display screen equipment. Select from premium People Using Computer At Work of the highest quality. Explain to employees that they must follow company rules for downloading software or files from the internet, and changing or deleting any company-standard programs (like virus protection) is prohibited. More specifically, the regulations that apply to computer use are the Health and Safety (Display Screen Equipment) Regulations 1992. Find People Using Computer At Work stock photos and editorial news pictures from Getty Images.For example, employees should be aware of the possibility that anything they communicate on company computers may be subject to discovery (collection of information or evidence) in litigation. Make employees aware of their responsibility for any content-business and personal-stored on company computers or sent to others.Begin by including a detailed list of all the devices, software, connections, and other electronic equipment and networks that are covered under the policy for both business and personal use.
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